It is officially that time of the year when most people around the globe start thinking about getting more ‘organised’. A common new year resolution is to be organised and declutter in almost every walk of life. That includes your email inbox. In case you are looking to digitally declutter, Google has five tips for Gmail users:
Stay away from spam as much as you can
Google says that thanks to AI smarts, Gmail automatically keeps your inbox clean of spam and unwanted emails. However if a message pops up that makes it past the filters, you can report it as spam by checking the box near your message, and then click the Report Spam icon. There are times when it’s not a spam message but still annoying, you can manually set up a filter to block the sender’s messages from ever reaching your inbox.
Start archiving emails in bulk
There can be a lot of emails that don’t really require any action from you. In this case, use the archive feature. On desktop, search for the email address of the sender, then look at the check box on the top left of your computer screen, below the “From” search filter. You can check that box to select all the emails, or click the arrow to select only read, unread, starred or unstarred emails. Once you’ve done that, hit Archive to remove them from your inbox view without deleting them entirely.
Press the mute button
Email threads can get a bit taxing and here’s where you can mute the thread so you don’t see every update pop into your inbox, and instead, these emails are sent to the “All Mail” label. On the desktop, check the box to the left of your message in your inbox, click the three-dot menu near the top of the page and select Mute. On mobile, tap the message, click the three-dot menu on the top right of your screen and select Mute. The emails will be ready for you to read later, when you search for them or visit your “All Mail” label, but you won’t see every single update at the top of your inbox.
Use the ‘plus’ sign
Did you know that you can sign up for things using different forms of your email address with a simple plus sign? For instance, if you sign up for that gym membership with [email protected], you can set up a label or a filter to designate emails coming from your gym. “Try it with online shopping, or even social media sites, to keep things clear of clutter,” says Google in a blog post.
Always be safe
Google says that users should protect their entire Google account by taking a Security Checkup and a Privacy Checkup. Once done, then take the recommended actions like choosing a secure password, enabling 2-factor authentication and adding in Account Recovery Information, so you never get locked out.
Stay away from spam as much as you can
Google says that thanks to AI smarts, Gmail automatically keeps your inbox clean of spam and unwanted emails. However if a message pops up that makes it past the filters, you can report it as spam by checking the box near your message, and then click the Report Spam icon. There are times when it’s not a spam message but still annoying, you can manually set up a filter to block the sender’s messages from ever reaching your inbox.
Start archiving emails in bulk
There can be a lot of emails that don’t really require any action from you. In this case, use the archive feature. On desktop, search for the email address of the sender, then look at the check box on the top left of your computer screen, below the “From” search filter. You can check that box to select all the emails, or click the arrow to select only read, unread, starred or unstarred emails. Once you’ve done that, hit Archive to remove them from your inbox view without deleting them entirely.
Press the mute button
Email threads can get a bit taxing and here’s where you can mute the thread so you don’t see every update pop into your inbox, and instead, these emails are sent to the “All Mail” label. On the desktop, check the box to the left of your message in your inbox, click the three-dot menu near the top of the page and select Mute. On mobile, tap the message, click the three-dot menu on the top right of your screen and select Mute. The emails will be ready for you to read later, when you search for them or visit your “All Mail” label, but you won’t see every single update at the top of your inbox.
Use the ‘plus’ sign
Did you know that you can sign up for things using different forms of your email address with a simple plus sign? For instance, if you sign up for that gym membership with [email protected], you can set up a label or a filter to designate emails coming from your gym. “Try it with online shopping, or even social media sites, to keep things clear of clutter,” says Google in a blog post.
Always be safe
Google says that users should protect their entire Google account by taking a Security Checkup and a Privacy Checkup. Once done, then take the recommended actions like choosing a secure password, enabling 2-factor authentication and adding in Account Recovery Information, so you never get locked out.
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